Dynamic Risk Assessment

Introduction to Dynamic Risk Assessments


Within the arts, film and media industry, we are exposed to many hazards that can change on a daily basis. Often it is the small things that result in the worst case scenario happening. The fact is, knowing your environment is extremely important, not only for other people’s safety, but also your own! Broadly speaking, a risk assessment is the combined effort of: identifying and analyzing the risks around you. Knowing the environment you are in and knowing how to spot danger is in your interest, as it is everyone’s responsibility within a workplace to keep everyone safe, including yourself! For that reason we have a made this basic risk assessment for you, so what do you look out for.

Please remember to always seek professional advice. Risk Assessments in many countries are a legal recurrent for work places. It is very important to find out about your legal responsibilities, if dealing with staff, freelancers you have hired; like models, along with working in public areas. Even if you are not legally required to so an assessment, we should always have a continuous assessments made in any workplace, to try and prevent an accident happening.

In the UK the HSE define an accident as:- "any unplanned event that resulted in injury or ill health of people, or damage or loss to property, plant, materials or the environment or a loss of business opportunity." But unlike most risk assessments, you should also consider in other forms risks, such as rape and other criminal exposure that can lead to a risk to your well being or your colleagues well being. This can also be included within of things like your Child and Venerable Persons Protection Policy.

*  This is a guide and can not be taken as law, so please check what laws apply to you within your legal jurisdiction (Country, County, State etc.)

Why do a dynamic risk assessment?

Unlike most workplace environments, it is a good idea to have what is called a:- ‘Dynamic Risk Assessment’ in place on top of the normal ‘Risk Assessment,’ due to the very changing environment we often find ourselves work in. This process is also sometimes called:- 'Continuous Assessment Flagging’ or ‘Continuous Risk Management.' It should be as simple or as complicated as you require it to be, but it should help you to identify risks, helping you to spot dangers and work out the management of the dangers you have identified. For example performing dynamic risk assessments can help you to identify risk present within the workplace, from slip hazards caused by bad weather or physical danger from visiting someone’s home. In the media we should all look at doing our own dynamic risk assessments, even if you are not required to do an assessment. If you spot a danger, alert the person or persons responsible so action can be taken to keep you and others safe!

How to identify a risk and make a log?

Dynamic risks are those that are difficult to predict and can result from organizational, equipment and environmental changes. For example:- ‘Wet floor on arrival.’

‘You are late and dashing to a meeting. As you arrive at the office and spot the floor is wet. It has been raining outside and people coming in to the office are dripping wet and moving quickly over a slippery, polished concrete floor, due to the previous train being cancelled.’

So you have now observed the environment and found the risk, how do you fill in the form and what do you do next…?

Enter the date and time, this helps as if it becomes a regular problem, you can see a patens to avoided issues on a set day or time. In this case it also helps so if anyone did have an accident, you know when you put measures in place to try and prevent it and who was respectable for the measures to be done.  So you would enter:-

"19 January 2019 - 8am."

What is the risk?
"The risk is that someone and this could be you, walks in the office and slips on the wet floor."

Who is at risk?

"Anyone entering or using the reception area."

Do you have a photo…  In this case it is probably not required or helpful, so enter:-

"Not required"

Will this happen again?

"Yes, when it rains."

What is the risk level? The risk is identified as likely hood of an incident happening and outcome should an incident happen. You can indicate the risk and levels with the following:-

4 = Very likely. 3 = Likely. 2 = Unlikely. 1 = Highly Unlikely.
Code What is stands for:-


Severe and Fatality Injury.

► Fractures (other than fingers, thumbs and toes.)

► Amputations.

► Any injury likely to lead to permanent loss of sight or reduction in sight.

► Any crush injury to the head or torso causing damage to the brain or internal organs.

► Serious burns including scalding, which:- covers more than 10% of the body.

► Causes significant damage to the eyes, respiratory system or other vital organs.

► Any scalping requiring hospital treatment.

► Any loss of consciousness caused by head injury or asphyxia.

► You can also add other risks like sexual assault to this.

Any other injury arising from working in an enclosed space which:-

► Leads to hypothermia or heat-induced illness.

► Requires resuscitation or admittance to Hospital for more than 24 hours.


Minor Injury.

Minor injuries do not involve surgery or hospitalization. Soft tissue injuries such as strains, sprains and contusions are examples of minor injuries.

N Negligible Injury.

Paper cut and other things like that.

* Please note that the injury classifications are UK H&S Classifications in 2020. These might change over time and also depending on your legal jurisdiction.

Someone is more likely to suffer bussing when falling over, but they could brake a leg or knock them selves out, as the floor is concrete.. So in this case the most likely outcome of an assessment would be:-

"2 - N M 1 – S"

Existing measures to cover the risk.

    ► "Report it to the problem to a cleaner and put up a 'Caution Wet Floor' notice."

Can risk be controlled?   In this case:-
    ► "Yes"

The risk was reported to:-
    ► "Cleaner."

Additional control measures that could be implemented…
    ► "Get a super absorbent entrance mat for the entrance / reception area."

The Dynamic Risk Assessment Template

This template we are using can be easily modified to include additional risk rating criteria appropriate for your workplace, such as sexual assault risk, and for you to work out ways to implement new control measures to avoid dangers.

Please click on here to download the risk Dynamic Risk Assessment Log Template.
This is a Microsoft .xls file, that you can alter to fit your requirements.

*   Please note that you should always check to see if the form you are using is the correct form and fits the legal requirements in the location you are working in.

Risk Assessments

The basic idea of a risk assessment is to help you identify and work out how to deal with problems that you might face. The Advanced Analysis side of the assessment process will also help you to find other issues that you might have overlooked.  For example, do you know what levels of health insurance you really require, as it might be more or less?  If less, that could save you cash, and if more, you will know you need to alter it, so that you are covered, should anything happen!  It can flag up other issues, for example that your visa might not let you do that type of work!  Plus do you know what the emergency numbers are should you find yourself in need to help?  The assessment might seem pointless for self employed people, but in reality it is just as important, if not more so.  Doing 1 can help you keeping your head in the game and helps to keep you safe.  A full report can be found on one of our other advice pages.

Click on for larger copy.

You can fill in using the same code system as the dynamic, but the main Risk Assessment is used to show you have already assessed the location/s before you started the job.  The Dynamic is when you are doing the job and to keep a log of problems you spot that might not be in the original risk assessment.

*   Please note that you should always check to see if the form you are using is the correct form and fits the legal requirements in the location you are working in.


Please use the above information and common sense in conjunction with trusting your own instincts. Do not let the allure of fame or fortune compromise your safety Always have the correct insurance cover and keep up payments as you never know when you might require to make a claim. Also, check you have the correct legal documents including risk assessment that are required within the legal jurisdictions that you are working in.

If we have missed something or you have any suggestions or tips how we can improve this guide, please let us know.

Other Useful Pages You Might Find Helpful

Responding Terrorism  |  Social Network Security  |  Self Employed Safety  |  Links  |  Age and ID  |  Protection Policy
Working Alone | Risk Assessments

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